CEDIA EXPO 2008 Exhibitors
Online registration is now officially closed. Not-to-worry, you can still register onsite at EXPO starting Tuesday, September 2 at 7:00 a.m. |
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| Click here to download the registration brochure! |
CEDIA EXPO continues to be the best, most important show in this industry for you and your company’s success.
CEDIA EXPO 2008 again brings together the best
companies and technologies for audio, video, lighting, security,
home networking, software, hardware, environmental controls,
telephone, total system integration, automation, accessories,
education –
and more – to integrate home systems for “on-demand,” adaptive,
connected living. If you want to succeed in this profitable
industry, you need to be at CEDIA EXPO.
Why Exhibit at CEDIA EXPO?
- Only CEDIA EXPO gives you the largest audience of residential electronic systems professionals looking for new products and services
- Only CEDIA EXPO gives you the prestige and impact of the #1 show in this industry
- Only CEDIA EXPO gives you the most important attendees: the early adopters and the industry opinion leaders
- Only CEDIA EXPO can give you the most motivated, educated, forward-thinking attendees
Click here to view your personalized Exhibitor Opportunity Report and the results you could see by exhibiting at CEDIA EXPO 2008.
Companies interested in exhibiting at the CEDIA EXPO 2008 may contact Nina Ledsinger at nledsinger@cedia.org at (800) 669-5329.
CEDIA EXPO FAQs:
General Exhibitor Information
Interested in Exhibiting?
Advertising and Sponsorship Opportunities
General CEDIA EXPO 2008 Exhibitor Information
When does registration open for EXPO?
Registration opens on June 2, 2008. You may either register online after June 2nd, or complete the registration form enclosed in the Registration Brochure (mailed to all CEDIA Members early May).
What are the trade show hours?
| Thursday, September 4 |
10:00 a.m. - 6:00 p.m.
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| Friday, September 5 |
9:00 a.m. - 6:00 p.m. |
| Saturday, September 6 |
9:00 a.m. - 5:00 p.m. |
| Sunday, September 7 |
10:00 a.m. - 3:00 p.m. |
What are the move-in hours?
Monday, September 1
(Labor Day) |
7:00 a.m. – 10:00 p.m.
(Reserved for 300 sq. ft. and over) |
| Tuesday, September 2 |
7:00 am. – 10:00 p.m. |
| Wednesday, September 3 |
7:00 a.m. – 9:00 p.m. |
What are the move-out hours?
Sunday, September 7 beginning at 3:00 p.m.
How do I get listed in the official Show Directory?
Every exhibitor as of June 12, 2008 will be included in the printed version of the Show Directory. Exhibitors are encouraged to update the information to be printed in the Directory online at www.cedia.org/exhib_listing08 until June 12, 2008. If an exhibitor does not update the listing, only the company name and contact information as it appears on your contract will be listed in the Directory, not under any product categories.
What do I do with my registration code?
To log in to password protected exhibitor information, exhibitors will need the registration code. This registration code, along with the booth number, will allow access to the Show Directory Listing System, CEDIA EXPO Housing, and Online Exhibitor Registration.
Are badges mailed?
No. Badges (exhibitor or setup) are not mailed prior to EXPO. All badges must be picked up in Exhibitor Registration beginning Monday, September 1.
When will I receive my Exhibitor Manual?
The exhibitor manual has been sent to all exhibitor main contacts and will be posted online at www.cedia.org/expo, under the Resource Center tab.
Interested in exhibiting at CEDIA EXPO 2008?
How can I find out about booth availability?
All exhibit spaces on the Exhibit and Street Levels have been reserved. Click here to view the floor plans. However, let us know if you are interested in exhibiting so you can be added to the waiting list if booths open in the coming months. If you are offered an exhibit space, you will need to complete the Space Application Form to officially reserve your booth.
Please contact Nina Ledsinger at nledsinger@cedia.org to be added to the waiting list or if you have any questions.
Is there a deadline to exhibit?
No. We do not provide a set date to receive all exhibitor applications. However, once all exhibit spaces have been reserved, we only accept waiting list requests. The “deadline” is whenever all exhibit spaces have been filled.
How large of a space may I reserve if I am a new exhibitor?
Due to the tremendous growth of CEDIA EXPO and the exhibit space constraints at the Denver Convention Center, new exhibitors are allowed a maximum of 200 square feet of exhibit space. Exhibitors may request to be added to the Better Space Waiting List for larger space or a better location. Contact Nina Ledsinger at nledsinger@cedia.org to be added to the waiting list.
What if I want a larger space than what is available?
You will need to submit your request to be added to the Better Space Waiting List to Nina Ledsinger at nledsinger@cedia.org. However, you must already have a booth space reserved. When cancellations/booth movement occurs, exhibitors on this waiting list will be contacted in order of priority points and according to size/location preferences. If an exhibitor declines a space offer, it will be offered to the exhibitor next on the list.
What do I need to do to reserve exhibit space?
1. Download the Space Application Form.
2. Review the CEDIA EXPO Show Regulations (page 2 of application form)
3. Select your booth space preferences from those available, marked in yellow on the floor plan. (Please note at this time, booths spaces are filled on a first-come, first-served basis.)
4. Fax in complete Space Application Form to Nina Ledsinger at (317) 735-4012.
What is the cost of a booth space per square foot?
| Square feet |
Member |
NonMember |
| 100-300 |
$24.50 |
$32.50 |
| 301-700 |
$22.50 |
$29.50 |
| 701-1000 |
$19.50 |
$25.50 |
| 1000+ |
$16.50 |
$21.50 |
| Sound Room |
$15,500
all-inclusive rate |
$15,500
all-inclusive rate |
What is included in the cost of the booth space?
- Black pipe and drape, if in a booth type other than an island
- Company listing in Show Directory: print*, online, PDA beaming station
- Four (4) free exhibitor badges per 100 square feet of exhibit space
- Four (4) free setup badges per 100 square feet of exhibit space
- Unlimited free guest passes to provide to clients and electronic systems contractors
- Access to pre-show and post-show attendee and press mailing lists
- Discounted hotel rooms through the exhibitor block
- Monthly e-newsletter to stay informed of deadlines and helpful tips
- Use of CEDIA EXPO logo in marketing materials
- Press kit distribution in press room during EXPO
*Exhibitor will only be in printed version if reserve a space prior to June 12, 2008. If after June 12, 2008, listing will only be in online version available after September 10, 2008
What other items may I need to purchase?
| Item |
Description |
Price (estimate only) |
| Booth Cleaning |
Daily vacuuming and waste removal |
$152 for 10x10 for four days |
| Carpeting |
All exhibitors in the Main Hall on the Exhibit Level must have some form of floor covering. Exhibit areas on the Street Level and Ballroom Level are already carpeted and no additional carpet needs to be ordered, unless you prefer a different color or need padding. Exhibitors that do not bring their own flooring typically rent from Champion Exposition Services. Please refer to the Exhibitor Manual to order. |
$162.25 9'x10' standard carpet |
| Electricity |
Show Management does not provide electricity. Please refer to the Exhibitor Manual to order. |
$100 for 5 amps (Standard 120V) |
| Exhibitor Appointed Contractor (EAC) |
EACs are contracted by the exhibitor to set up or tear down an exhibit space. Third-party contractors must provide a certificate of insurance to CEDIA and Champion Exposition Services. |
$150 will be added to Champion Exposition Service's final invoice to exhibitor. |
| Lead Retrieval |
It is recommended that all exhibitors rent a Lead Retrieval unit to collect and store sales leads. Please refer to Exhibitor Manual. |
$320 - $335 based on rental options |
| Material Handling |
If you ship a booth to the warehouse or directly to the Center, you will be responsible for the Material Handling fees associated with the movement of your freight within the hall. The final cost is based on the weight of your freight. Please refer to the Exhibitor Manual to complete required forms. |
$65 and up per hundred pounds cwt. (200 lb. minimum charge per shipment) |
| Pipe & Drape |
Black pipe and drape is provided to all exhibitors with at least one back wall. The backdrape is 8' high and the siderail is 3' high. |
Included with your space, if not an island booth |
* All rates at standard amount. May be less if purchased in prior to Advance Order deadline.
** Custom Exhibit Rental Units are available through Champion Exposition Services, starting at $1679.50 for a 10x10 space. Please refer to the Exhibitor Manual for more information.
When is my balance due?
25% deposit is due January 25, 2008*
50% is due by April 11, 2008
25% is due by July 25, 2008
*If you sign up for booth space after January 25, 2008, your 25% deposit is due within 30 days. The remaining April and July payment schedules still apply. If you sign up after April 11, 50% is due within 30 days and the remaining 50% is due by July 25, 2008.
How many free exhibitor badges will I receive?
Each exhibitor is given four (4) free exhibitor badges and four (4) free setup badges per 100 square feet. Exhibitor badges are good during setup, show hours and teardown. Setup badges are good during setup and teardown only.
What if I need more than the free number of badges?
Exhibitors may purchase additional badges online via the Exhibitor Registration area. Each badge (exhibitor or setup) is $10.
Advertising & Sponsorship Opportunities
How do I get a pre-show mailing list?
The EXPO 2008 pre-show and post-show attendee and press lists are available between July 1, 2008 and October 31, 2008. These lists are available only to EXPO 2008 exhibitors and at no charge. These lists include all pre-registered attendee and press who have opted in to receiving exhibitor emails and mailings. Full contact information (i.e. address, phone, fax, email, registration type) is included. The pre-show list is updated weekly prior to the show and available in Excel format. Please contact Jennifer Roth at jroth@cedia.org to receive your attendee list, and Katey Schenk at kschenk@cedia.org to receive your press list. Please note you will be required to sign a list use agreement waiver prior to receiving either list.
How can I promote my company at CEDIA EXPO?
Contact Tom Bewsey, CEDIA’s Sponsorship Sales Coordinator, at (800) 669-5329 ext. 176 or tbewsey@cedia.org for sponsorship information.
Questions? Contact CEDIA’s Tradeshow Department:
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